Your school runs deserve better than WhatsApp and Excel.
FleetFlow replaces the phone calls, group chats, and spreadsheets with one simple platform — so you can focus on running safe, reliable school transport.
Morning Runs — 27 Feb
Live7
Trips
On schedule
18
Children
In transit
0
Alerts
All clear
| Trip | School | Driver | Status |
|---|---|---|---|
| SEN-042 | Riverside Academy | Ahmed K. | En Route |
| RT-108 | St Edwards | Michael R. | Picking Up |
| RT-221 | The Albany | James T. | Completed |
The difference
What changes when you switch to FleetFlow
Without FleetFlow
WhatsApp groups for driver comms — no audit trail
Spreadsheets for routes, manifests, and driver records
Parents ringing every morning asking "where's the driver?"
Paper folders of DBS certs, insurance, and training records
Manual invoices rejected by councils for wrong format
Expired documents discovered during a council spot check
With FleetFlow
Driver app with logged pickups, drop-offs, and GPS — full audit trail
One dashboard for routes, drivers, vehicles, and passengers
Parents see live ETA and get notified when the driver arrives
Compliance vault with auto-alerts at 90, 60, and 30 days
Auto-generated invoices and Journey Verification Forms per council
Always audit-ready with real-time compliance status per council
What's included
One platform, every part of the job
Built specifically for operators running home-to-school council contracts. Not a generic fleet tool.
Compliance & Document Vault
DBS, insurance, licences, training certs — all stored with expiry dates. Auto-alerts before anything lapses. Per-council DPS membership status tracking.
Driver Management
Per-council authorisation letters, owner-driver vs employed flags, subcontractor tracking, disability awareness and wheelchair training records.
Vehicle Management
Vehicle register with type (taxi/WAV/minibus), capacity, MOT and insurance expiry alerts, and auto-matching vehicle capability to route requirements.
Council Invoicing
Auto-generate Journey Verification Forms from completed runs. Create invoices in the correct format per council. Track what's paid, outstanding, or queried.
Live Tracking & Journey Audit
Real-time GPS for your office dashboard. Live ETA and notifications for parents. Every pickup and drop-off timestamped and logged — building the immutable audit trail that councils require for compliance and dispute resolution.
Driver app works offline in poor signal areas and syncs when reconnected. No typing required — tap to confirm each event.
Driver Mobile App
Daily run list with pickup sequence on a map. One-tap start/end journey, per-child sign-on, exception logging (child not home, breakdown). Works offline.
Parent Notifications
SMS or push: driver en route, arrived, child picked up, child dropped off. Live ETA on a map. Delay and exception alerts in real time. No parent calls needed.
Who it's for
Built for operators like you
Whether you run 5 vehicles or 50, if you hold council home-to-school contracts, FleetFlow was built for your workflow.
Taxi Operators
Private hire firms running DPS council contracts for home-to-school transport. Managing drivers, vehicles, and multiple council relationships.
Direct Car Operators
Owner-drivers and small fleets with council home-to-school routes. Need simple compliance tracking and journey logging without the admin overhead.
SEN Transport Specialists
Operators carrying children with special educational needs. Full SEN data fields, WAV matching, PA tracking, and emergency protocols built in.
Pricing
Affordable for operators of every size
Competitors charge thousands per month. FleetFlow is built to be accessible for SME operators running real businesses on real margins.
Hosted — Starter
FleetFlow-branded platform with your own operator account. Fast to deploy, minimal technical overhead.
£300 one-off setup fee
- Admin dashboard
- Driver mobile app (iOS + Android)
- Live GPS tracking
- Parent notifications
- Compliance vault with auto-alerts
- Council invoicing & JVFs
- Journey audit logs
- SEN/SEND data support
White-Label — Growth
Your branding, custom domain, custom app names and colours throughout the platform.
£500 one-off setup fee
- Everything in Starter
- Full white-label branding
- Custom domain name
- Custom app names & colours
- Ideal for established operators building a recognised service brand
Enterprise — Custom
Multiple operators or fleets over 50 vehicles. Custom integrations, API access, dedicated support.
Custom setup — let's talk
- Everything in Growth
- Multiple operator accounts
- Custom integrations
- API access
- Dedicated support
No lock-in contracts. All plans include full platform access, driver app, live tracking, compliance vault, and council invoicing.
Stop losing hours to admin.
Start running school contracts properly.
Book a 20-minute demo and see FleetFlow working with your routes, your drivers, and your council contracts.